When planning a wedding, one of the most important tasks is managing your guest list. That’s where RSVP etiquette comes into play. But what does RSVP mean, and how can you ensure guests respond promptly and politely? Let’s break it down.
What Does RSVP Stand For?
RSVP comes from the French phrase “Répondez, s’il vous plaît,” which means “Please respond.” It’s a polite request for guests to let the hosts know whether or not they’ll be attending an event.
In short: RSVP means “Let us know if you’re coming!”
Why is RSVP Etiquette Important?
Proper RSVP etiquette ensures:
- Accurate headcounts for seating, catering, and favors.
- Reduced waste and unnecessary costs.
- Smooth coordination with vendors.
- Less stress for the couple and their planning team.
What Should Be Included in an RSVP Request?
When sending out RSVPs, include:
- A Clear Deadline: Typically 2-4 weeks before the wedding.
- Attendance Options: Accept or decline.
- Meal Preferences (if applicable): For plated dinners.
- Plus-One Information: Indicate if a guest can bring a date.
- Contact Details: Email, phone, or online RSVP link.
How Should Guests Respond to an RSVP?
For guests, here are key RSVP etiquette tips:
- Respond by the Deadline: Don’t leave the couple guessing.
- Be Clear: Mark ‘accept’ or ‘decline’ clearly.
- Don’t Assume a Plus-One: Only bring a guest if it’s explicitly stated.
- Inform About Dietary Restrictions: If asked, share your preferences.
- Stick to Your Response: If you say yes, show up. If you say no, don’t change your mind last minute.
Digital vs. Traditional RSVPs
- Traditional (Paper RSVPs): Typically included with printed invitations.
- Digital RSVPs: Via wedding websites or email.
Both are acceptable, and many couples use a mix of both methods for convenience.
Common RSVP Mistakes (and How to Avoid Them)
- Not Setting a Clear Deadline: Make the deadline bold and noticeable.
- Forgetting to Include RSVP Instructions: Be specific about how guests should reply.
- Ignoring Non-Responders: Follow up with guests who don’t respond.
- Being Too Flexible with Deadlines: Stick to your RSVP cut-off date.
How to Follow Up on Missing RSVPs
If some guests don’t respond by the deadline:
- Send a Friendly Reminder: A quick email or text.
- Make a Phone Call: A personal touch often works best.
- Be Polite but Firm: Let them know you need their response for planning purposes.
RSVP Wording Examples
- Formal: “Kindly respond by June 15, 2025.”
- Casual: “Let us know if you’ll join us by June 15!”
- Digital: “RSVP online at [weddingwebsite.com].”
Final Thoughts
RSVP etiquette isn’t just about manners—it’s about making sure your wedding planning runs smoothly. Whether you’re a couple managing responses or a guest sending your reply, clear communication and respect for deadlines make all the difference.
So, remember: RSVP early, RSVP clearly, and honor your response!
